Office 365 Versus G Suite: Which Cloud Service is Best for Your Business?
A common question that we often get as an IT Support Company:
“We want to move to the cloud – would you recommend Office 365 or G Suite?” Having several years of experience with cloud migrations for small-medium sized business, there are a number of factors to consider when making this decision. But don’t worry, we are here to help!
Both G Suite and Office 365 offer a plethora of capabilities with several factors to consider. Looking at your company’s specific situation can help you determine which solution is a better fit for your business needs.
G Suite: Microsoft Office 365:
| E-mail, Tasks, Contacts, and Calendaring | Pros: Simple and efficient. Can work with outlook but it doesn’t always work well.
Cons: Creating well-formatted emails with pictures or attachments, or creating repeating calendar entries with invitations to external users. |
Pros: Single integrated app (Outlook).
More powerful software for complex email, contacts and calendar capabilities. |
| File Sharing | Google Drive: File storage and synchronization service that offers both online and offline access to files.
Cons: It’s not as easy to save files to Google Drive from third-party cloud services. |
One Drive: Shared file service.
Pros: You can easily migrate thousands of folders to Office 365 while retaining existing Active Directory security group privileges. |
| Chat, Voice & Video Conferencing | Google Hangouts: Chat, voice and video communications with seamless communications and strong user interface on mobile apps. | Skype for Business: Chat, voice and video conferencing with both internal and external contacts.
Cons: Skype’s 2018 user interface overhaul is frustrating some users. |
| Collaboration | Google Sites: Allows users to simply create and share information, such as project sites, with team members. | SharePoint: Allows users to create and share information with coworkers via a web interface. It also allows users to edit Word documents or Excel spreadsheets online simultaneously. |
| Word Processor | Google Docs: Online word processor which works well for simple word processing.
Pros: Google enables multiple users to collaborate and edit the same document simultaneously from different locations. |
Microsoft Word: The leading word processing software.
Pros: Allows you to view and edit complex Word documents on your iPad. |
| Spreadsheets | Google Sheets: Simple, web-based spreadsheet.
Pros: Google enables multiple users to collaborate and edit the same simple spreadsheet simultaneously from different locations. |
Microsoft Excel: Allows you to view and edit simple Excel spreadsheets online and in the Excel app.
Pros: For complex spreadsheets, like a sophisticated financial model, you need to use Windows or macOS. |
| Presentations | Google Slides: Build simple presentations in your web browser. | Microsoft PowerPoint: Use range from simple slide presentations to intricate pitch decks.
Pros: Many projectors can display PowerPoint natively. |
| Third-Party Add-Ons | GSuite: Google offers the ability to add third-party modules to G Suite, especially Gmail.
Most cloud services integrate with both G Suite and Office 365. |
Microsoft Office: Microsoft’s Office 365 Store offers a wide range of third-party apps to enhance Office 365. Most cloud services integrate with both Office 365 and G Suite.
Pros: There’s a much larger library of third-party modules, such as project management or purchase order approval, that you can incorporate into Office 365 and SharePoint. |
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